HIPAA and Business Associates - New Responsibilities and Obligations

Jim Sheldon-Dean

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This webinar will discuss the significant changes to the HIPAA rules for business associates, the new challenges for HIPAA covered entities and business associates, and new risks for non-compliance and penalties.

Why Should You Attend:

Since the new regulations have expanded the obligations of HIPAA business associates, it is now more important than ever to carefully consider whether a BA designation is appropriate or not – business associate agreements are not to be entered into lightly. The new requirements have a direct impact on what needs to be put into the business associate agreements you establish.

In addition, Business Associates may need to provide for their covered entity clients rights of individuals to receive electronic copies of information held electronically, ask for certain restrictions on disclosures, and other capabilities that covered entities must have in place, depending on what is called for in the agreement.

All kinds of covered entities, and now, business associates of covered entities as well, need to review their HIPAA compliance, policies, and procedures to see of they are prepared to meet the challenges of compliance today. In addition, Business Associates have emerged as a leading source of health information breaches, and we will discuss what covered entities should do to ensure good practices by their Business Associates in order to avoid the considerable expense of breaches.

Areas Covered in the Webinar:

  • The regulations will be reviewed and their effects on usual practices for Business Associates and their relationships with covered entities will be discussed.
  • We will describe the kinds of entities that qualify as Business Associates and why it is important to carefully consider the designation before using it.
  • We will examine other types of HIPAA entities, such as Hybrid entities, Affiliated Covered Entities, and Organized Health Care Arrangements, how they relate to Business Associates, and when Business Associate Agreements may be required among the various entities.
  • We will explain what a Business Associate needs to do under the regulations, provide a policy framework for information security, and show what policies need to be in place.
  • We will describe the required and recommended elements of a Business Associate Agreement, including identifying the template language provided by the US Department of Health and Human Services and its role in the process.
  • We will explore the questions that should be posed to HIPAA Business Associates to ensure they have considered good privacy and security compliance practices in their businesses.
  • The new enforcement penalty structure and the latest plans for audits by HHS OCR will be described and a plan for being prepared for audits and enforcement actions will be discussed.

Who Will Benefit:

This webinar will provide valuable assistance to all personnel in medical offices, practice groups, hospitals, academic medical centers, insurers, business associates (shredding, data storage, systems vendors, billing services, etc.). The titles are:

  • Compliance Director
  • CEO
  • CFO
  • Privacy Officer
  • Security Officer
  • Information Systems Manager
  • HIPAA Officer
  • Chief Information Officer
  • Health Information Manager
  • Healthcare Counsel/Lawyer
  • Office Manager
  • Contracts Manager
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Speaker: Jim Sheldon-Dean,

Jim Sheldon-Dean is the founder and director of compliance services at Lewis Creek Systems, LLC, a Vermont-based consulting firm founded in 1982, providing information privacy and security regulatory compliance services to a wide variety of health care entities. Sheldon-Dean serves on the HIMSS Information Systems Security Workgroup, has co-chaired the Workgroup for Electronic Data Interchange Privacy and Security Workgroup, and is a recipient of the WEDI 2011 Award of Merit. He is a frequent speaker regarding HIPAA and information privacy and security compliance issues at seminars and conferences, including speaking engagements at numerous regional and national healthcare association conferences and conventions and the annual NIST/OCR HIPAA Security Conference in Washington, D.C. Sheldon-Dean has more than 30 years of experience in policy analysis and implementation, business process analysis, information systems and software development. His experience includes leading the development of health care related Web sites; award-winning, bestselling commercial utility software; and mission-critical, fault-tolerant communications satellite control systems. In addition, he has eight years of experience doing hands-on medical work as a Vermont certified volunteer emergency medical technician. Sheldon-Dean received his B.S. degree, summa cum laude, from the University of Vermont and his master’s degree from the Massachusetts Institute of Technology.